Governance

GOVERNANCE · ACCOUNTABILITY & TRANSPARENCY

Responsible governance, accountability and transparency in how we manage our organisation, programmes, partnerships and resources.

Art Outreach is committed to responsible governance, accountability and transparency in the way we manage our organisation, programmes, partnerships and resources.

As a registered non-profit organisation with IPC status, we maintain policies and practices that support ethical conduct, sound financial management, donor confidentiality, safeguarding and responsible stewardship.

BOARD GOVERNANCE

Board governance.

The Board of Directors provides strategic oversight and guidance to Art Outreach's leadership team, while day-to-day management is delegated to key management personnel.

Role of the Governing Board

The Board of Directors provides strategic oversight and guidance to Art Outreach's leadership team, while day-to-day management is delegated to key management personnel.

Board Induction & Training

Newly appointed Directors are briefed on Art Outreach's operations, governance responsibilities and strategic plans to help them discharge their duties effectively.

Directors are encouraged to attend relevant training programmes, seminars and workshops to stay informed about changes in charity governance, regulation and the wider non-profit landscape.

Board Composition & Membership

All Directors serve independently and do not receive remuneration for their service to Art Outreach. New Board appointments are recommended by existing Board members and considered based on skills, experience, knowledge and diversity of expertise.

The Board Treasurer may serve for a maximum of four consecutive years, with re-appointment considered after a lapse of at least two years.

Art Outreach values the long-term commitment of Board members who have contributed significantly to the organisation's development. The Board continues to review the organisation's mission, strategy and governance practices to ensure that Art Outreach remains responsive to Singapore's evolving visual arts ecosystem.

Access to Information

Key management personnel provide the Board with information necessary for the Board to discharge its responsibilities. This includes background information for matters requiring Board consideration, annual reports, budgets and management accounts highlighting material variances between actual results and budgets, forecasts or past results.

POLICIES & ETHICAL CONDUCT

Policies &

ethical conduct.

Standards of integrity, confidentiality and accountability that guide everyone who represents Art Outreach.

Code of Conduct

Board members, staff and volunteers are expected to conduct themselves professionally and observe Art Outreach's policies and procedures. As representatives of the organisation, they are expected to act with honesty, integrity and respect, and to comply with applicable laws and regulations.

Conflict of Interest

Art Outreach maintains a Conflict of Interest Policy to protect the organisation's welfare and best interests. Staff and Board members may not engage in external interests or activities that undermine or conflict with the organisation's interests.

Conflict of interest declarations are required when staff or Board members join the organisation, and annual declarations are required from key management personnel and the Board. Any actual or potential conflict must be disclosed to the appropriate reporting party.

Personal Data Protection & Donor Confidentiality

Art Outreach respects the privacy of sponsors, donors, partners, volunteers and clients. Personal information is provided in good faith and used only to maintain or enhance their relationship with Art Outreach.

Art Outreach is committed to complying with Singapore's Personal Data Protection Act. We do not rent, exchange or sell mailing lists, and donor information will not be published unless there is a partnership agreement or consent to do so.

SAFEGUARDING & REPORTING

Safeguarding & reporting.

Creating safe, inclusive and respectful environments for everyone who engages with our work — and clear avenues to raise concerns.

Safeguarding Statement

Art Outreach is committed to safeguarding the welfare of all individuals who engage with our programmes, including children, underserved communities, artists, volunteers and members of the public.

We seek to create safe, inclusive and respectful environments where participants are protected from harm, abuse or exploitation. Staff, volunteers and external collaborators are expected to uphold appropriate standards of professional conduct.

If you have safeguarding concerns or wish to report an issue, please contact Art Outreach through our contact form.

Volunteer Policy

Art Outreach values the contributions of volunteers who support our programmes, events and community engagement work. Please refer to our Volunteer Policy for more information on volunteer roles, expectations and recognition.

Whistleblowing Policy

Art Outreach provides an avenue for employees and external parties to raise concerns about actual, suspected or anticipated wrongdoing. Whistleblowing reports made in good faith will be treated seriously, and individuals will be protected from reprisal or victimisation.

FINANCIAL MANAGEMENT

Financial management.

Documented controls and clear approval limits that support sound financial stewardship.

Finance Controls

Art Outreach maintains documented procedures for payment processing, record keeping and financial reporting. Payment documentation is reviewed and managed with the support of an external bookkeeper on a monthly basis.

Limits of Approval

Approval limits are reviewed annually and approved by the Board of Directors. Payments above the Finance Manager's approval limit require approval by the Chairperson or authorised Board representative, in accordance with the organisation's internal controls.

RESERVES POLICY

Reserves policy.

Art Outreach seeks to maintain an appropriate level of reserves to ensure continuity of operations and allow sufficient time to respond to changes in funding or income streams. The level of reserves required is reviewed regularly by the Board to ensure that it remains adequate for the organisation's obligations and planned activities.

Art Outreach does not invest its reserves. Unrestricted funds are dedicated to public programmes and operating expenses, while restricted funds are used for their designated purposes.

RESERVES SUMMARY · INDICATIVE FIGURES (S$)